Exhibitors having Special Design stands are advised to use the services of the Official Contractor appointed by the Organiser to undertake the job as this will facilitate convenient installation. The Organiser reserves the right to reject any contractor and design they deem inappropriate. Both exhibitors and contractors are expected to comply with any building regulations, all government rules and regulations, and regulations laid down by the Organiser.

a. The name of the contractor, stand layout plan and design (plan, font & perspective view) must be given to the Organiser by 22 April 2024 and that contractor must abide by these regulations. A copy of the drawings will be returned, authorizing the commencement of construction if the design is approved. Failure to obtain written approval can result in costly alteration onsite such as when designs or installations contravene fire and safety, stand height and boundary or any space contract rules and regulations.
b. Before permission is granted or necessary passes are issued to stand contractors to carry out work at the Exhibition for Special Design Stand interior decoration or upgrading of the booth, the following listed must be received by the Organiser before commencing to work;

Refundable Performance Bond
RM10,000 for booth below 200sqm
RM20,000 for booth above 200sqm
Note: The refund of performance bond might take up to 180 days of processing.

Pay a non-refundable administrative fee of RM 50.00 per sqm

The contractor will also have to bear any charges levied by the venue owner for damages caused to their property, flooring, or debris not cleared away. Provided the stand is completed on time, and no damages are caused, the Bond will be returned to the Contractor in full after the exhibition. Failure to comply with the guidelines and rules & regulations will result in a penalty.

c.    Please contact Official Contractor for rigging purposes. Only applicable for hall A, A1, A2 and C.

d.    The special designs above 5-meter height must submit drawing with professional engineering endorsement to Official Contractor. Please note that certain areas in the hall will not allow a booth height above 3m due to the fire curtain.

e. All partition walls should not be covered more than 50% in length and/or width unless the partitions are constructed against the actual walls of the hall, and not obstructing the products on display on the other side of it. The Organiser reserves the right to request the Exhibitor to change, modify, lower or shorten any back wall and sidewall proposed if, in the opinion of the Organiser, such a back wall or sidewall will obstruct the reasonable exposure of any adjacent exhibition stands. Back walls must be provided, except in the case of an island stand. Stands with adjoining neighbors should also be provided with the necessary sidewalls.

f. For all booths in Hall A and Hall A1, Exhibitor(s) and/or their appointed contractors must ensure the booth’s direction is facing towards the MAIN WALKWAY of the hall which located in the middle of the hall.

g. The Name and Booth Number of the Exhibitors must be prominently displayed. If this is not observed, the Organiser reserves the right to affix booth numbers as they consider fit and charge the cost incurred to the Exhibitor.

h. A suitable floor covering, such as carpet, must be provided for all stands. Underlay or platform is required for special design and/or car display at Hall D.

i. Underlay for vehicle move-in at Hall A1, A2, Laman Tiba must be provided by contractor or exhibitor at their own cost. Underlay with at least 18mm thickness is required.

j. Where a ‘Special Designed’ booth is located adjacent to a ‘Shell Scheme’ booth, the wall of the ‘Shell Scheme’ booth is considered rented by that exhibitor and may not be utilized by the ‘Special Design’ booth.

k. All exposed rear surfaces of designs and structures must be decorated unless it is against the actual walls of the Exhibition Hall.

l. No part of any structure may extend beyond the boundaries of the site allocated.

m. Materials for construction or decoration of the booths must be flame-retardant and/or minimum flame spread rating of Class 2., including scenery, backdrops, drapes, tables, and dust covers. Utilizing cardboard boxes as parts of exhibits or displays is not permissible. Evidence and proof may be required for on-site inspection by the Fire Safety Bureau. All precautions must be taken by the Contractor or the Exhibitor against fire to protect the public.

n. Exhibitors and/or Contractors must clear out items not for display purposes (e.g., containers, packing items) the day before the exhibition opens and remove all exhibits and decoration materials immediately after the exhibition period according to the schedule provided. The Exhibitors will have to pay the Organiser for the cost of removing such articles from their stand if they fail to do so.

o. A stand that has a roof or ceiling fitted is required to provide additional fire protection equipment smoke detector, portable CO2, dry chemical extinguisher or sprinkle system. Approval of the Organiser and the Fire Safety Bureau must be obtained in writing if a portion of a stand is to be covered for a video presentation.

p. Material used for lining, drapes and/or overhead structure used for display must be rendered non- flammable as per BOMBA’s requirement. The use of flammable materials is strictly prohibited unless treated with fire retardant.

q. Exhibitors are reminded that it is the responsibility of their appointed booth fitting contractor to clean and vacuum the stand upon completion of construction, before handing it over to the Exhibitor.

r. Exhibitor(s) or their appointed contractor must ensure all vehicles that are used for display purposes must not exceed 1/4 of the fuel tank.

s. Keep the washroom clean and dry. Cleaning of paint containers or any other dirty items in the washroom is prohibited.

t. Contractor’s admission: Passes enabling temporary contractors to enter the exhibition hall during the build-up and tear-down periods for construction and dismantling purposes will be issued only upon application to the Official Contractor’s
Office. The Official Contractor reserves the right to reject any contractor and design they deem inappropriate.

u. In the event of a dispute, the Official Contractor’s decision will be final.

v. Stands are NOT ALLOWED to be partially or fully dismantled or exhibits removed from the booth before the last day of the event. Exhibitors/Contractors found violating the rule are liable to a penalty amounting to 50% of the booth rental.

w. The Official Contractor is entitled to dismantle and store the stand materials and exhibits at the Exhibitor’s cost if the booth is not cleared by end of the official dismantle timing.